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A criminal record is basically kept because of conviction. There are police records which are not illegal act, such as caution and warnings. A caution (for people over 18 years of age) is a notice about future act given by a senior police officer, normally in a police station, after a person has confesses an offence. It is used as a substitute to accuse and trial. Warnings (for people below 18 years of age) are given by the police as a substitute to put a young person in the courts. Again, the person has to confess the offence.

Criminal records are very important to the smooth operation of the criminal justice system. In the UK, the system of gathering criminal reports started in the year 1869 and, at present, about 6 million computerized records are saved by the police for everyday use. These records help the police to resolve sin and the judge/decide on appropriate penalties They are also used by the probation, jail service and other criminal justice system, and are also used by organizations outside that system, particularly for pre-employment checks, and by authorities beyond national borders as transfer of information are encouraged at an international level.